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Hot Job Opening
Head of Administration Office
Location
Milan
Experience
3+ years of experience,7+ years of experience
Join OMNIC as the Head of Administration Office, where you will lead our operational and administrative functions, ensuring seamless project execution and stakeholder satisfaction. This pivotal role is designed for a forward-thinking professional who is passionate about driving efficiency and optimizing processes while maintaining strong relationships with clients, partners, and internal teams.
01
Mission
- Build and maintain strong partnerships with clients, partners, and regulatory bodies.
- Ensure seamless execution of key company projects within scope, time, and budget.
- Enhance operational efficiency and streamline administrative workflows.
02
Key Requirements
- 5+ years of experience in office administration, operations management, or a similar leadership role.
- Proven track record in stakeholder management and client relations.
- Strong project management skills with experience in coordinating cross-functional teams.
- Analytical mindset with the ability to optimize workflows and improve efficiency.
- Excellent communication and negotiation skills (fluent English required; additional languages a plus).
- Ability to work in a fast-paced, multicultural environment and manage multiple priorities.
03
Key Responsibilities
- Develop and maintain strong relationships with clients, partners, suppliers, and regulatory authorities.
- Act as a key liaison between internal teams (e.g., OMNIC delivery team) and external stakeholders.
- Ensure projects are delivered on time, within budget, and aligned with client expectations.
- Monitor project progress, identify risks, and implement timely solutions.
- Maintain transparent communication with all involved parties.
- Identify opportunities to improve administrative and project delivery processes.
- Develop and implement strategies for operational enhancements.
- Track performance metrics and customer satisfaction to drive continuous improvement.
- Oversee office administration, ensuring smooth day-to-day operations.
- Coordinate with cross-functional teams to support business objectives.
01
Mission
- Build and maintain strong partnerships with clients, partners, and regulatory bodies.
- Ensure seamless execution of key company projects within scope, time, and budget.
- Enhance operational efficiency and streamline administrative workflows.
02
Key Requirements
- 5+ years of experience in office administration, operations management, or a similar leadership role.
- Proven track record in stakeholder management and client relations.
- Strong project management skills with experience in coordinating cross-functional teams.
- Analytical mindset with the ability to optimize workflows and improve efficiency.
- Excellent communication and negotiation skills (fluent English required; additional languages a plus).
- Ability to work in a fast-paced, multicultural environment and manage multiple priorities.
03
Key Responsibilities
- Develop and maintain strong relationships with clients, partners, suppliers, and regulatory authorities.
- Act as a key liaison between internal teams (e.g., OMNIC delivery team) and external stakeholders.
- Ensure projects are delivered on time, within budget, and aligned with client expectations.
- Monitor project progress, identify risks, and implement timely solutions.
- Maintain transparent communication with all involved parties.
- Identify opportunities to improve administrative and project delivery processes.
- Develop and implement strategies for operational enhancements.
- Track performance metrics and customer satisfaction to drive continuous improvement.
- Oversee office administration, ensuring smooth day-to-day operations.
- Coordinate with cross-functional teams to support business objectives.
04
Key Goals
- Align departmental objectives with overall business strategy to drive sustainable growth.
- Enhance operational efficiency through data-driven decision-making and continuous improvement.
- Foster a culture of innovation, adaptability, and strategic problem-solving.
- Ensure measurable impact on key performance indicators and long-term success.
- Develop and implement forward-thinking strategies to maintain competitive advantage.
01
Mission
- Build and maintain strong partnerships with clients, partners, and regulatory bodies.
- Ensure seamless execution of key company projects within scope, time, and budget.
- Enhance operational efficiency and streamline administrative workflows.
02
Key Requirements
- 5+ years of experience in office administration, operations management, or a similar leadership role.
- Proven track record in stakeholder management and client relations.
- Strong project management skills with experience in coordinating cross-functional teams.
- Analytical mindset with the ability to optimize workflows and improve efficiency.
- Excellent communication and negotiation skills (fluent English required; additional languages a plus).
- Ability to work in a fast-paced, multicultural environment and manage multiple priorities.
03
Key Responsibilities
- Develop and maintain strong relationships with clients, partners, suppliers, and regulatory authorities.
- Act as a key liaison between internal teams (e.g., OMNIC delivery team) and external stakeholders.
- Ensure projects are delivered on time, within budget, and aligned with client expectations.
- Monitor project progress, identify risks, and implement timely solutions.
- Maintain transparent communication with all involved parties.
- Identify opportunities to improve administrative and project delivery processes.
- Develop and implement strategies for operational enhancements.
- Track performance metrics and customer satisfaction to drive continuous improvement.
- Oversee office administration, ensuring smooth day-to-day operations.
- Coordinate with cross-functional teams to support business objectives.
04
Key Goals
- Align departmental objectives with overall business strategy to drive sustainable growth.
- Enhance operational efficiency through data-driven decision-making and continuous improvement.
- Foster a culture of innovation, adaptability, and strategic problem-solving.
- Ensure measurable impact on key performance indicators and long-term success.
- Develop and implement forward-thinking strategies to maintain competitive advantage.
05
Opportunities and Benefits
- Competitive salary (based on experience and market standards).
- Opportunity to lead high-impact projects in a dynamic company.
- Collaborative, multicultural work environment.
- Career growth opportunities in a scaling organization.
Stages
If you are an experienced professional with a proven track record of achieving results and are motivated to excel in your field, we encourage you to apply and contribute to the success of OMNIC while fulfilling your own career aspirations.
Milan
Management
Senior
Fulltime
Benefits:
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Benefits:
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Omnic locations
Headquarters and Factory in Milan
Office in Riga
info@omnic.net
+371 66 222 247
Mazā Nometņu iela 31, Zemgales priekšpilsēta, LV-1002
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